Summer Food Service Program (SFSP)
What is the Summer Food Service Program?
The Summer Food Service Program (SFSP) is designed to ensure children continue to receive nutritious meals when school is not in session. SFSP sponsors must provide the program to all eligible participants regardless of race, color, national origin, sex, age, or disability. The program serves children 18 and younger in communities of need.
How does it Work?
There are three main players involved: State agencies, sponsors, and sites.
- State agencies administer the program and communicate with USDA.
- Sponsors enter into agreements with State agencies to run the program. Schools, local government agencies, camps, faith-based and other non-profit community organizations that have the ability to manage a food service program may be SFSP sponsors. Sponsors get reimbursed by the Program and may manage multiple sites.
- Sites are places in the community where children receive meals in a safe and supervised environment. Sites may be located in a variety of settings, including schools, parks, community centers, health clinics, hospitals, apartment complexes, churches, and migrant centers. Sites work directly with sponsors.
How Can I Participate?
- Contact VDOE to see if you can become a sponsor or a site that serves summer meals. The State agency will help to see if you are located in an eligible area that can serve summer meals and connect you with a sponsor organization.
- Promote the Summer Meals Program to your community. Put up flyers and door hangers with information on where free meals are being served to help families find a nearby Summer Meals site.
- Provide fun activities for the kids and teens at sites to keep them coming back!
- Volunteer to help serve or transport meals for organizations that are involved in the Summer Meals Program.
VDOE cannot accept applications for the SFSP after June 15, 2019.
- Sponsors Requesting a June Advance – Must submit a complete request by May 1 to be approved for a June 1 advance.
- Sponsors Requesting a July Advance – Must submit a complete request by June 14 to be approved for a July 15 advance.
- Sponsors Requesting an August Advance – Must submit a complete request by July 15 to be approved for an August 15 advance.
Per the United States Department of Agriculture (USDA) Policy Bulletin SP15-2018, CACFP12-2018, SFSP05-2018, state agencies must submit requests to waive Child Nutrition Program requirements to their Food and Nutrition Service (FNS) regional office. The Virginia Department of Education has submitted the following statewide waivers to the Mid-Atlantic Regional Office for the Summer Food Service Program and Seamless Summer Option flexibilities and policies that were rescinded by the USDA FNS through SFSP 01-2019 Summer Food Service Program Memoranda Rescission. The goal of these waivers is to reinstate the rescinded flexibilities and policies to allow for efficient and cost effective program management and reduce administrative burden for sponsors and the Virginia Department of Education.
- Public Notice 2018 SFSP Waiver for Area Eligibility 7CFR225.2, 225.15(f) – This waiver request extends the use of area eligibility to closed enrolled sites operating in needy areas where 50% or more of the children in the area are eligible for free and reduced price meals under the NSLP and SBP. This waves the requirement that individual eligibility determination be made by submitting applications.
- Public Notice 2018 SFSP Waiver for Site Monitoring 7CFR 225.15(d)(2) – This waiver request extends the ability for the state agency to waive the requirement for sponsors to conduct site visits during the first week of program operations for returning sites that are in good standing, CACFP sponsors in good standing and SFAs that are in good standing.
- Public Notice 2018 SFSP Waiver for Meal Time Restrictions 7CFR225.16(c)(1) and (2) – This waiver extends the flexibility for SFSP sites to disregard the mealtime restrictions on the amount of time that must elapse between meal service, the time limit for each meal/snack service, and the time restriction associated with supper.
- Public Notice 2018 SFSP Waiver for Offer versus Serve 7CFR225.16(f)(1)(ii) – This waiver request extends offer vs serve to non-school food authority sponsors and allows offer vs serve to non-school food authority sponsors and allows offer vs serve to be used with either the NSLP or SFSP meal pattern.
Please contact Sandy Curwood at email@example.com for more information.
VDOE has a range of ready-made promotional materials available to help publicize summer meals in your community. Use these resources to maximize the impact of your outreach efforts, both in-person and online. Electronic files are available here for your use in print, email, and social media. Physical materials (including banners, yard signs, and flyers) are available upon request. For inquiries, please contact Maggie Parker via email at Maggie.Parker@doe.virginia.gov or by phone at (804) 786-1147.
- Summer Meals Banner
- Color Summer Meals Yard Sign
- Summer Meals Yard Sign
- Summer Meals Flyer
- Summer Meals Graphics