Number of Counselors vs. FTE’s Reported
If there is a difference displayed between the actual number of counselors and the FTE’s Reported associated with them on the IPAL verification reports, chances are it is due to the counselors being listed as the teacher of record for one or more sections. In this case, the counselor has still an FTE of 1.00, but the FTE is split between instruction and counseling. If you are concerned about the implications in reporting counselors in this manner, please contact Kendra Crump in the Office of Licensure at 804-371-2471 or Kendra.Crump@doe.virginia.gov.
What Graduate/Completer Code is used when reporting a postgraduate student?
Postgraduate (PG) students can not be granted another diploma or certificate. Therefore, when PG students are reported, the Graduate/Completer Code must be left blank.
What does it mean when a student is listed as “unconfirmed” on Cohort reports? What can cause this to happen?
An “Unconfirmed” status indicates that the student’s status cannot be determined. Here are a few reasons this could happen:
- The student was exited on the Student Record Collection with a W402 Exit Code (transfer to another public school division in Virginia), and the student was not reported by another public school division in Virginia.
- This can happen if 1: The student did not actually transfer and should be reported as a W8 (dropout); or 2: The division that accepted the transfer student assigned a new STI to the student and these STIs need to be merged so that the records can be reconciled.
- The student transferred to home school or private school on a part time basis and was coded on the Student Record Collection with a Non-public FTE code, but was never properly exited from full time status in a public school.
- If the unconfirmed status results from records on the SRC in the current school year, then the exit record can be added to the current year’s SRC submission and the status corrected (SRC resubmission).
- If the unconfirmed status results from records on the SRC from a previous school year, then you will need to contact DOE to correct the data (OGR data correction).