In our division, a student who has 6 or more unexcused absences will have a truancy conference. The outcome of these conferences can sometimes lead to changing unexcused absences to excused absences. In this instance, we are receiving a fatal error because the unexcused absences no longer meet the 6 or more criteria. How are we to report data for the records that fall into this scenario?
In order to have any level of data integrity, VDOE had to create a fatal error if the number of unexcused absences was below 6. Several school divisions hold these conferences when the student has only had 4 or 5 unexcused absences. This makes their numbers much higher than the divisions who held the conferences at 6 unexcused absences. When we study data across the state, it was determined that the data was unreliable since not all divisions were using the same standard of 6 unexcused absences.
While we understand that the student in this scenario initially had 6 or more unexcused absences, this is just a scenario that the SRC cannot accommodate through programming. This will be something that will need to be corrected in the text file before submitting it to VDOE. This work around is only for this school year as next year this data will be collected according to the new regulations.
We have a student that was referred to and found eligible for the gifted program early in the school year. However, the parent has now requested that the student no longer participate in the program. How should we code the students that meet this scenario?
The gifted referral flag is year specific. Therefore, at the end of the current school year, this flag would be removed only to be added back if the student were referred for identification in another school year. Once a student is found eligible for gifted services, then they should receive a gifted code. The student should remain identified for services up until they graduate or leave the division whether they participate in services or not.
How is English Language Learner (EL) status determined for Federal Accountability?
If any one of the following conditions is true, then the student will be considered EL for Federal Accountability:
- Compsite_Score < 50
- Compsite_Score = 99
- Compsite_Score >= 50 AND (Literacy_Score < 50 OR Test_Tier is not “C”)
- Formerly_Lep_Flag = “Y”