VDOE collects information related to student enrollment and staffing to ensure that school divisions receive the appropriate state and federal funds. Information including instructions and submission templates for upcoming data collections is posted here.
Financial Data Collections
Annual School Report – Financial Section (ASRFIN) 2017-2018 - Due: September 15, 2018
The 2017-2018 Annual School Report data collection is due to the Department of Education as required by Section 22.1-81 of the Code of Virginia.
This application is completed in the Single Sign-on for Web Systems (SSWS) portal. The ASRFIN Excel Template, Instructions, Chart of Accounts, Patch File (available Mid-August), Adjusted Locality Ledger, Sales Tax, and EOY Basic Aid Adjustments reports are accessed in the ASRFIN application in SSWS. Log in to SSWS, select Annual School Report: Financial (ASRFIN), and then select Instructions on the upper right side of the screen for all ASRFIN documentation.
Budgeted Required Local Effort and Required Local Match – Fiscal Year 2019 - Due: July 20, 2018
The FY 2019 Budgeted Required Local Effort and Required Local Match data collection is due to the Department of Education as required by Paragraph B.10, Item 136 of Chapter 2, 2018 Acts of Assembly (2018 Appropriation Act).
- Superintendent’s Memo 155-18: This application is completed in the Single Sign-on for Web Systems (SSWS) portal. Log into SSWS, Select Required Local Effort And Required Local Match (RLERLM), and then select Instructions on the right side of the screen. Located here are step by step instructions, Relevant Legal Citations, and the Projected FY 2019 SOQ RLE and Optional RLM amounts based on Chapter 2, FY 2018 Acts of Assembly, and List of Qualifying Schools for Reading Specialists and Math/Reading Instructional Specialists.
Foster Care – Fiscal Year 2019 Reimbursement for Local Operational Costs Incurred During Fiscal Year 2018 (July 1, 2017 - June 30, 2018) - Due: July 31, 2018
To receive state payment for the cost of providing services to certain children placed in foster care, divisions are required to provide data related to those services. Due to the student-level data collected for the Foster Care reimbursement, completed Foster Care Excel files must be uploaded through the Single Sign-on for Web Systems (SSWS) portal; The Foster Care excel template and instructions are now accessed in the Foster Care Enrollment application in SSWS under Instructions on the right side of the screen.
- Superintendent's Memo 156-18: Data Collection: Education of Children in Foster Care – Reimbursement of Fiscal Year 2019 Local Costs from Fiscal Year 2018 State Funds and Remedial Summer School Funding for Fiscal Year 2019 (Summer 2018 Program)
Remedial Summer School – Fiscal Year 2018 - Due: Pending
Effective with the fiscal year 2016 payment, the collection of data used to calculate state payments for Remedial Summer School has been integrated into the Summer Student Record Collection (Summer SRC).