DATE: October 6, 2017
TO: Division Superintendents
FROM: Steven R. Staples, Superintendent of Public Instruction
SUBJECT:

2017-2018 Federal Program Monitoring Schedule for Certain Programs under the Elementary and Secondary Education Act of 1965, as Amended


The Elementary and Secondary Education Act of 1965 (ESEA), as amended, requires states to monitor school divisions for compliance in certain program areas. The purpose of this memo is to notify certain school divisions that they will receive an on-site or online federal program monitoring for the 2017-2018 academic year for Title I, Part A, Improving Basic Programs Operated by Local Educational Agencies; Title I, Part C, Education of Migratory Children; Title I, Part D, Prevention and Intervention Programs for Children and Youth who are Neglected, Delinquent or At-Risk (Subpart 1 for state agencies and Subpart 2 for school divisions); Title III, Part A, Language Instruction for English Learners and Immigrant Students; and Title V, Part B, Subpart 2, Rural and Low Income School Program. School divisions and federal programs to be monitored during the 2017-2018 school year are listed in Attachment A. The full three-year monitoring schedule is available in Attachment B.

In preparation for the monitoring, the Office of Program Administration and Accountability offers technical assistance to school divisions. We encourage federal program coordinators to visit the Federal Program Monitoring for ESEA Programs webpage for updated information regarding the federal program monitoring process and the revised protocol documents. In addition, program specific webinars or conference calls will be held according to the schedule below. School division federal program coordinators are encouraged to participate in the program-specific webinars, as applicable.

Program Area Technical Assistance Date Webinar Information
All webinars begin at 10:00 a.m.
Click on the link below and
Dial the toll-free number 1-800-832-0736
Enter the Conference Room Number: 9542818

Title III, Part A

Webinar

Wednesday, November 1, 2017

https://vdoe.adobeconnect.com/title3fpmwebinar/This link takes you out of the Virginia Department of Education website

Title I, Part A, and
Title V, Part B, Subpart 2

Webinar

Wednesday, November 8, 2017

https://vdoe.adobeconnect.com/title1and5fpmwebinar/This link takes you out of the Virginia Department of Education website

Title I, Part D, Subpart 2

Webinar

Wednesday, November 15, 2017

https://vdoe.adobeconnect.com/title1dfpmwebinar/This link takes you out of the Virginia Department of Education website

Title I, Part C

Conference
Calls

Shyla Vesitis, Title I Coordinator, will contact individual school divisions to schedule conference calls.


If you have questions regarding federal program monitoring, please contact Tiffany Frierson, Title I Specialist, at Tiffany.Frierson@doe.virginia.gov or (804) 371-2682.

SRS/TJF/getb

Attachments:

  1. 2017-2018 Federal Program Monitoring Schedule (PDF)
  2. Federal Program Monitoring Three-Year-Cycle 2017-2018 through 2019-2020 (PDF)

Link: