COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 14
April 14, 2006
Patricia I. Wright
Acting Superintendent of Public Instruction
Pre-accreditation Eligibility (PACE) and Reporting of Other Information Required by the Board of Education
The Regulations Establishing Standards for Accrediting Public Schools in Virginia adopted by the state Board of Education in 2000 prescribe an annual accrediting cycle for schools and require that schools certify compliance with certain provisions of the standards as a prerequisite to accreditation. The regulations state:
As a prerequisite to the awarding of an accreditation rating as defined in 8 VAC 20-131-300, each new or existing school shall document, in a manner prescribed by the Board, the following: (i) the divisions promotion/retention policies developed in accordance with the requirements of 8 VAC 20-131-30, (ii) its compliance with the requirements to offer courses that will allow students to complete the graduation requirements in 8 VAC 20-131-50, (iii) the ability to offer the instructional program prescribed in 8 VAC 20-131-70 through 8 VAC 20-131-100, (iv) the leadership and staffing requirements of 8 VAC 20-131-210 through 8 VAC 20-131-240, and (v) the facilities and safety provisions of 8 VAC 20-131-260 (8 VAC 20-131-280.F).
Additionally, the Board of Education requires schools and school divisions to report on and certify other requirements not associated with the pre-accreditation process. This information is also being collected as a part of this process.
The board also adopted a policy to identify various educational entities in the state that would be recognized as "schools" for accreditation purposes. Institutions that do not report fall membership will not be accredited independently; however, facilities that provide instruction for students who are reported in fall membership data at other schools are not fully relieved of the responsibility for meeting applicable standards.
Pre-accreditation eligibility and certain other information required by the board will be entered through the single sign-on (SSWS) Web-based application for the 2005-06 school year named Pre-Accreditation Eligibility (PACE). PACE is accessible at https://eb01.vak12ed.edu/ssws.
Please note the following suggestions that will help to expedite your collection and reporting of PACE information:
Anyone entering or reviewing PACE data must have a login and password. Your Single Sign-On Web Application System (SSWS) account manager must assign a login and password to the following individuals:
1. The accreditation (PACE) contact person.
2. Any central office staff responsible for entering or reviewing data.
3. Any building principal who will be responsible for entering and reviewing PACE data for his/her school.
School divisions will be able to submit PACE data to the departments database only if the above items are in place.
Additional information related to entering PACE data:
In addition to the PACE data submission, school divisions also must send a copy of their promotion/retention policies no later than May 31, 2006, to: Marsha Owens, Department of Education, Office of School Improvement, P.O. Box 2120, Richmond, VA 23218-2120. Please be sure that the division name is on this document.
A detailed timeline is attached to this memo that clarifies further PACE data collection activities. If you have any questions, please contact Marsha Owens at (804) 692-0250 or by e-mail to Marsha.Owens@doe.virginia.gov.